Tips & Tricks Tuesday: Wedding planning all in one place

Planning a wedding is one of those occasions where a good task list is essential. Timing, guests, decisions, responsibility—it’s a lot of work!

This week’s tip shared by Matthew goes over some thinking about how to plan using Remember The Milk, including some clever use of shared lists, Smart Lists, and keeping track of the guest list.

My fiancée and I have begun our wedding planning and have found Remember The Milk to be a great tool to help us prepare!

We created one list for all of our wedding details and called this list “Our Wedding” and shared this between each other, our parents, and everyone else who is helping us making wedding decisions.

Now, we are in the process of adding each relevant item to the list and using tags to signify the different aspects of planning. For instance, when we add a potential wedding photographer, we tag it “photographer”. We also add a link to the photographer’s web site and put any other relevant information in the notes. Once we have reviewed the photographer’s work, we change the priority based on whether we liked the photographer or not. 1=favorites 2=suitable, but not ideal 3=last resort. On the ones we definitely don’t want, we just delete and send them a kind message explaining we have chosen a different photographer.

We may vary this slightly for each wedding aspect, but we add everything to this main list including all of the wedding vendors, the guests, the locations, the registry, etc. This way, it is easy to share this one list with everyone who is helping us plan.

The final step is one of the most important. As we add everything to the list, it quickly becomes clustered together. So, we use Smart Lists to sort by tag. We make a separate Smart List for each of the wedding vendors, a guest list, a registry list, etc. That way, we can easily access just the information that we need at the time. It would probably work just as well to make a separate list for each item and skip the need for Smart Lists, but this seemed like the better solution to us for easy sharing and consolidation.

We have found this method of planning so productive that we intend to use this for all of the big events we plan in the future!

Thanks for sharing this tip, Matthew! You’re our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.