Tips & Tricks Tuesday: Priority Smart Lists for quick planning

We’ve had a few tips lately for planning your time, but we’re always interested in how many ways this is possible.

This week’s tip comes from catyr, who shows a super-simple way of using priorities to decide what gets done (and, let’s be honest, what doesn’t) today and this week.

I wanted a really easy way to plan and focus on what I’m doing this week, today and right now.

I set up four Smart Lists that I can drag and drop tasks between:

• NOW = priority:1
• Today = priority:2
• This Week = priority:3
• The Rest = priority:none

In my weekly review, I go through my tasks and allocate what I want to do that week either by marking it with priority 3 or by drag and dropping it into my “This Week” Smart List.

Each day, I look over my This Week list and move tasks to Today by changing their priority to 2 (or by drag and dropping onto the Today Smart List).

Any tasks I want to focus on right now, I mark with priority 1 or drag into my NOW list.

This also works the other way. If I have too much on my list for today, I can easily change the tasks’ priority to 3 or drag them to the This Week Smart List to tackle them later this week.

Or if I want to drop items off my list to do this week, then I just change the priority to none or simply drag them to The Rest Smart List which accomplishes the same thing.

Because these are all Smart Lists based on priorities, my tasks can all live in their own project lists, but I also have a really easy top level view of what I’m working on this week, today and right now.

Thanks for sharing this tip, catyr! You’re our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.