Tips & Tricks Tuesday: Gather everything in one place for the lowest-stress organization

Organizing everything in your life can be a lot of work! We try to be the app that is “everywhere you are” to make that as smooth as possible, so we were especially impressed to come across this tip that lays out how you can use our various apps and integrations to pull everything together into your Remember The Milk account!

Congrats to riazullah for this week’s tip!

For years I had struggled to maintain my to-do lists in multiple locations and multiple formats such as post-its, notepad programs, multiple email accounts, calendars and smart phone notes app. Ever since I started using Remember The Milk, I am still using most of those same media, but I am now using them all to direct entries into RTM. This approach has increased my efficiency tremendously.

Here is my to-do list capture approach using multiple media.

EMAILS: Instead of flagging emails in the email applications, I forward them to my RTM email address. RTM’s list creation feature via email is an amazing feature you should explore if you aren’t using.

CALENDARS: Instead of creating calendar entries in the calendar application, I now add RTM tasks with a due dates. I have integrated my RTM calendar with Google Calendar hence when I look at my Google Calendar (which is my primary calendar application), RTM tasks with due dates show up right there.

In the past, when I used the calendar application to capture tasks, I had two issues. #1: When I don’t complete a task I must remember to move the task forward in the calendar otherwise I lose sight of it. #2: Calendar applications do not have a dashboard like RTM has. Hence it is hard to see the tasks that are coming up in near future.

SMART PHONE: I use voice commands to add tasks on the fly to the RTM app. Sometimes I also open up the RTM app to enter tasks.

GOOGLE HOME: I have Google Home devices setup in bedrooms and bathrooms. Strangely, these are often the two places I think about my tasks. So, I just ask Google Home to add a task in RTM. Between smart phone and Google Home, it’s so convenient like having a personal assistant with me who tracks my to do items.

PAPER NOTEPADS: Occasionally, I use a paper notepad at meetings. I have allocated the last three pages for noting down my tasks. End of the day, I make sure to transfer these tasks to my RTM app.

I certainly haven’t mastered finishing up all my tasks on time yet. However I feel like I have mastered the art of gathering my tasks in one place, which to me gives a great peace of mind. Thanks to RTM for developing so many ways to capture the tasks.

Thanks for sharing this tip, riazullah! You’re our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.