Tips & Tricks Tuesday: Smart Lists organize themselves for you

With just a bit of effort you can set up Smart Lists to organize themselves! dougbrown77 shares this tip for using keywords and dates to have everything in place… so you can get right to completing your tasks.

Remember The Milk’s greatest strength is in automating the Getting Things Done (GTD) process.

Smart Add and Smart Lists are the centerpiece of RTM’s automation process.

First, I have established Smart Lists that automatically search for frequent tasks (common words) that I carry out. Examples include: buy, visit, call, email, pray, facebook, tweet, etc.

Second, I establish Smart Lists that automate the process of identifying time sensitive tasks. Searches (Smart Lists) that I establish include: due in last month but not completed, due yesterday, due today, due in the coming week, due in the coming month.

Now with these parameters established I am able to quickly input tasks such as “buy milk friday”. This task will be automatically added to the “buy” Smart List and it will appear in the various date-related Smart Lists.

This approach has a great strength! You spend very little time “fiddling” with your lists and have more time to actually get things done!

Thanks for sharing this tip, dougbrown77! You’re our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we’ll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.