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Tips & Tricks Tuesday: Managing your energy with tags

Tuesday, April 15, 2014 by Andrew Conkling

It's not always appropriate to think of your tasks in terms of how much time they will take; many times it can be better to think of them in terms of how much energy they require. This week's tip, shared by jacob.l, shows a simple way to categorize your tasks so you can pull them up based on your energy.

Just as many people use tags for contexts like @office or @errands or @spouse or @boss, I use tags for finding the tasks that match up my level of energy.

Most of my tasks get one of three tags:

  • e1 (Low energy)
  • e2 (Medium energy)
  • e3 (High energy)

I tag my tasks this way, because although managing your time is important, just as important is managing your energy. Loehr and Schwartz wrote a book about it and an article in Harvard Business Review for those interested in the theory. Furthermore, this ties in well with the concept of "Eat That Frog".

When I'm alert (often times in the morning) I want to do hard tasks, such as writing or reading a difficult mathematical proof. When I'm this high energy level mode, I go to my Smart List tag:e3 and start doing it.

When I'm tired (often times at 5pm or in the evening) I want to do simple tasks with tag:e1 like "take photos of Steven's notes on lecture 5". Sometimes, I'm in the middle, and I'll do a task with tag:e2.

Also, I lied. There are actaully a fourth, tag:e0. That's for tasks I want to do during a break. This should not be tasks like "read sms" or "watch this youtube clip" since those are terrible breaks. Instead, these are the tasks I do during a break, for example: "wash the dishes", "buy groceries", or "clean the desk". In fact, the e0 must be tasks that I can do without a computer; otherwise it's not really a break.

Thanks for sharing this tip, jacob.l! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks