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Tips & Tricks Tuesday: Using Smart Lists for quick and easy reminders

Tuesday, June 25, 2013 by Andrew Conkling

We talk a lot about Smart Lists on our blog: they're very handy in a seemingly endless variety of ways, and they can show you a very specific set of tasks. However, they can also be used to add a specific type of task very quickly as demonstrated in this week's tip, shared by nodonovan.

When I'm at work I often contact someone by phone or email and need a simple way to make a note to see if I've heard back from them in 1, 2 or 4 weeks time. I have set up Smart Lists simply called 1 WEEK, 2 WEEKS, and 4 WEEKS using the search:

list:Work AND tag:waiting AND due:"1 week"

(or 2 weeks etc).

All I then have to do is enter a new task in the appropriate task list and job done. To view all the tasks I am waiting on, I just look in my 'waiting' tag.

Thanks for sharing this tip, nodonovan! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

Tips & Tricks Tuesday: Managing email, Evernote, and Remember The Milk all at once

Tuesday, June 18, 2013 by Andrew Conkling

We've been pretty excited about the Evernote integration we recently announced, especially how many ways we've heard about people using it. This week's tip, shared by ganzee, shows a neat way to use Evernote's email feature in addition to Remember The Milk's integration to add a note and task simultaneously while going through email.

Did you know that you can email actionable items to Evernote and have them automagically appear in Remember The Milk?

Follow the instructions on the Remember The Milk blog to integrate your Evernote and Remember The Milk accounts.

Now things get really clever….

When you get an email that needs action on a later date you simply send the mail with attachments to your Evernote email address. If you add a due date to the end of the subject line in the following format — !YYYY/MM/DD — a reminder will be created in Evernote. This will automatically create a new task in your Remember The Milk inbox with the due date specified.

So far so good….

But what if you have something for which the due date has not yet been set? Up til now, you could copy the specific Evernote note url to the task url in Remember The Milk. Whilst this works, it is time-consuming, and essentially a manual hack.

All of this has now changed…

When you email an actionable item to Evernote for which the due is not yet known or agreed, simply omit the YYYY/MM/DD element from the !YYYY/MM/DD described above. For example: a subject line of 'Review new eBook !' will create a note in Evernote with a reminder and an associated task in Remember The Milk.

By adopting this approach, my Weekly Review was both fun and immense in equal measure. Having all of my support materials from Evernote linked to Remember The Milk made the whole process a breeze. What's more, I can do this all on web or mobile platforms (Windows will eventually give another option). I love how I can click through from Remember The Milk and open the Evernote note. By no longer having to use the url hack, this just 'feels right'.

Thanks for sharing this tip, ganzee! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

Tips & Tricks Tuesday: Smart List for tasks without time estimates

Tuesday, June 11, 2013 by Andrew Conkling

It can be really handy to plan your day with time estimates — "how much work did I plan for myself today?" or "how many things can I get done on my errands?" — but this only helps if you have time estimates on your tasks, of course!

This week's tip, shared by milkiglo, suggests using a Smart List to watch out for any tasks that are missing an estimate.

I figured out a search to determine which tasks require a time estimate:

NOT timeEstimate:">0"

I add this with search operator 'tagContains:' to work just with my action tagged tasks. I prefix all my action tags with '0' such as 0errands, 0home, 0macbook, etc. Then my Actions to Add Time Estimates search is:

tagContains:"0" NOT timeEstimate:">0"

Smart List bonus! As I add time estimates, the tasks are instantly removed from the Smart List and I can work down getting all those tasks up-to-date. Sweet!

Pro Tip: Use the keyboard shortcut key 'g' for editing time estimates fast!

Thanks for sharing this tip, milkiglo! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

iOS app update: Link with your Notes in Evernote

Tuesday, June 4, 2013 by Emily Boyd

When we launched our Evernote integration last week, we promised that our iPhone and iPad apps would soon link with your Notes in Evernote.

With our latest iOS app update, that feature is now here! When your Evernote Reminders appear in Remember The Milk, there's an Evernote icon on each one that opens the related Evernote Note. Tapping the icon will take you to the Note in Evernote's iOS app:

Remember The Milk iOS app linking to Evernote Note

We hope you like this feature! :)

Not set up yet with Evernote and Remember The Milk? Get started.

Posted in: New Features & Updates

Tips & Tricks Tuesday: Focus on your doable tasks with a 'now' tag

Tuesday, June 4, 2013 by Andrew Conkling

I think many of us can relate to having long lists of tasks — various projects, "anytime" tasks, and things we want to get to eventually. :) This week's tip, shared by pauldb, suggests a quick way to focus only on what you can do now, or at least have chosen to do now.

All week long I add and schedule tasks for the coming weekend – things I just won't have time for during the week. So when Saturday rolls around, I may have 30 or more tasks of varying levels of priority. Maybe one top priority is to go to the grocery store for… milk. But as long as I'm out, I can also stop at Staples for…staples, and pick up stamps at the post office, and drop off a hat my kid's friend left at our house. These other tasks were low priorities, but they were each things I could do today.

Now that I'm going out, I scan through my tasks for the day, select all of them (whether on the web, iphone or iPad) and group-edit the tags for each, adding the tag "now" for each of them. So now while I'm out running my errands, I am displaying all tasks tagged as "now," and see just the five things I decided to do while I'm out. It gets the other 25 out of the way, whether they are otherwise a high or low priority. I can mark "complete" or delete them one-by-one and return home with a blank screen. Very satisfying.

Thanks for sharing this tip, pauldb! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks