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Manage your Evernote Reminders with Remember The Milk

Tuesday, May 28, 2013 by Emily Boyd

Yes, the cow and the elephant are together at last! Evernote integration has been one of our most requested features, and since Evernote launched Reminders last week, Bob T. Monkey has been furiously coding away. (The only time he surfaced over the weekend was when he ran out of bananas…)

We're excited to announce that you can now automagically sync your Evernote Reminders with Remember The Milk. When you create Reminders in Evernote, they'll be added to your Remember The Milk account. You can edit and complete them in either Evernote or Remember The Milk, and we'll keep everything up-to-date!

Evernote + Remember The Milk

Powerful task features for your Evernote Reminders

The really cool thing about having your Evernote Reminders in Remember The Milk is all of the awesome extra features you can now use for your Reminders: you can give them priorities, time estimates, tags, locations, and URLs. Plus, you can make them repeat, too!

You can also take advantage of powerful features like the ability to edit the properties for multiple tasks at once, options for sorting your lists, and the very cool Smart Lists for showing tasks that meet your criteria.

Link with your Notes in Evernote

Not only do your Evernote Reminders appear in Remember The Milk, but there's a handy Evernote icon on each one that opens the related Evernote Note. In our web app, clicking the icon will pop up the Note:

Remember The Milk web app linking to Evernote Note

While in our Android app, tapping the icon will take you straight to the Note in Evernote's Android app:

Remember The Milk Android app linking to Evernote Note

What about iOS, you ask? Support for this feature in our iPhone and iPad apps is coming soon!

Take your Evernote Reminders everywhere

Check out all the new places your Evernote Reminders can go! Not only can you manage your Evernote Reminders in our web, Android, iPhone, iPad, and BlackBerry 10 apps, but you can now sync your Evernote Reminders with Microsoft Outlook via MilkSync, and see your Reminders in Gmail and Google Calendar, too.

Reminders for Evernote Reminders

Reminder methods

Once your Evernote Reminders are in Remember The Milk, you can take advantage of the ridonculous number of reminder methods we support to get reminded about your Evernote Reminders (that sounds slightly meta…).

You can get reminded by email, SMS, instant messenger (AIM, Gadu-Gadu, Google+ Hangouts (Google Talk), ICQ, Jabber (XMPP), Microsoft Messenger, Skype, and Yahoo! Messenger), Twitter, desktop notifications, and notifications on Android, iPhone, iPad, and BlackBerry 10. Learn more about setting up reminders.

Sound good?

Posted in: New Features & Updates

Tips & Tricks Tuesday: Creating a Snooze Smart List

Tuesday, May 28, 2013 by Andrew Conkling

Despite our best intentions, it's easy to say something is due at a specific time but then not get to it right away. This week's tip, shared by hiteshnh, is for those of us who rely on our reminders, but might miss them at the time.

Since I rely on my phone app to remind me of due tasks, one thing I noticed was the absence of a snooze option in reminders. Sometimes I get a reminder when I’m in the middle of something else and instead of opening up the task properties and modifying the due time, I just dismiss it from the notification panel. And then it slips out of my mind.

As a workaround, I created a Smart List called Snooze with the following search criteria (using the NOT operator).

dueBefore:now NOT dueBefore:"today 12:01AM"

This list will show up all tasks that are overdue from earlier today but not tasks that are simply 'due today' (i.e. tasks due today but with no due time).

I created a badge for this Smart List on my Android homescreen so that I can quickly see all dismissed tasks in one place and either perform them or set a new date/time for them.

Thanks for sharing this tip, hiteshnh! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

Tips & Tricks Tuesday: Don't leave home without it

Tuesday, May 21, 2013 by Andrew Conkling

If you do any commuting for school or work, it can be easy to forget something to bring for the day. This week, racheocity suggests a simple Smart List to help make sure you don't leave anything important at home.

I go to college, and live off-campus. I usually leave my house in the morning, stay on campus all day, then return late at night. This means that I need to make sure I have all of my things I need for random classes/meetings/clubs/working out, etc., since it's not really possible to get home between things. (This probably applies to anyone who works full-time also, and can't go home to get things in the middle of the day).

I made myself a tag to keep track of what I need to bring with me. Each task's name is the day of the week, and also has a due date of whatever day it is. Right now I have them repeating weekly (since a lot of stuff tends to repeat weekly in the college world), then I just add/subtract items as necessary. I list all the things I need to remember to bring in the notes. I set a reminder for a bit before I need to leave that day, since I know I will have my phone on me. Then, when I get the reminder just before I leave the house, I can check to make sure I have everything on the list, and grab anything I forgot.

Also, I also have two Smart Lists: one called "bring today" and one called "bring tomorrow" – pretty simple, they have search functions of (respectively):

tag:bring AND due:today
tag:bring AND due:tomorrow

Sometimes I look at what I need to bring the next day so I can pack at night, and sometimes I look at what I need to bring for the day so I can pack in the morning. :)

Sometimes if I need to bring stuff in the middle of the day (e.g. just from one specific class to another), I just add a new, one time event to the bring tag with a reminder for that time of day instead of the morning.

Thanks for sharing this tip, racheocity! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

Tips & Tricks Tuesday: A simple now, sooner, later approach

Tuesday, May 14, 2013 by Andrew Conkling

We've highlighted a variety of different Smart Lists and methods over the years, but we're always impressed to see how many new ideas are out there! This week's tip, shared by jlottosen, is a simple, complete way to organize all your tasks into three main lists.

My effective and simple setup is three lists:

Inbox:
Tasks with specific dates, repeating tasks etc. This are the things to do NOW, and to know what's coming. I use locations, and tags to differentiate. Household chores for instance have a tag, as well the kids.

Sooner:
Things with no specific due date, but is coming up. Things to do, when there is time for it. It's usually sorted by priority, and most things make it to the inbox when they have a date.

Later:
Everything else down the line. Clean the drain pipes … eventually. :-) Add ideas to keep me from forgetting them (not promises though).

Thanks for sharing this tip, jlottosen! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks

Tips & Tricks Tuesday: Different kinds of due dates

Tuesday, May 7, 2013 by Andrew Conkling

It can be all too easy to get in the routine of "selecting all overdue tasks, postponing them" and then "selecting all tasks due today, postponing them too", hoping you'll get to them tomorrow.

This week's tip, shared by rksnh6, suggests a better way: categorizing tasks with due dates so they don't overwhelm every list.

One of the things I've worked on in tidying up my lists is keeping the integrity of due dates. I discovered that I was looking at 8-10 tasks that were "due" every day, and mentally sorting through which ones were actually due, which ones were just things I'd wanted to be reminded of, and which ones were things I just wanted to get done today. I also found myself looking at tasks that were due in the future, but which, for whatever reason, I couldn't do anything about today.

So now, every time I create a task with a due date, I give it one of three tags: "expiration," "reminder," or "due."

"Expiration" is a date after which the task will no longer be relevant. Generally, this translates to a hard deadline – do it by this date, or it's gonna hurt. Sometimes this is clear-cut – a proposal deadline, for instance. Sometimes it's less so – what is the last possible day I can book a hotel for my trip to Cleveland? For the sake of integrity, I try to keep this realistic. I *could* book a hotel the day that I arrive in Cleveland – so I set the due date as the day I arrive. Now, I'd rather book it before then, and because of the way my working to-do lists are set up, which I'll get to in a second, I'll have ample opportunity to do that.

"Reminder" is just that – a piece of information I want to send to my future self. These usually have broader time frames – "Look into summer weekend trips" or "Send follow-up about fall application."

"Due" is a pretty narrow category – tasks that can only be completed on a particular date, not before and not after. "Pack for Cleveland trip" – I'm only going to do that the day before I leave. I also occasionally include things that, yes, I could do on a different day, but know for certain I'm going to do on a particular day. Today, for instance, is Valentine's Day. I've been planning on buying wine and presents this afternoon for a week. So while I could have done that any time before today ("expiration"), I mark it as "due", because I only want it to show up on today's list. (Is making plans for Valentine's Day on RTM sexy? I'm not sure. But do you know what is even less sexy than planning Valentine's Day on RTM? Failing to make plans for Valentine's Day.)

Which brings us to the point of all this – when and how I want to see these different categories on my list. Since my life will get significantly worse if an "expiration" task flies by without my noticing, I want to see those well in advance. "Reminder" and "Due" tasks, on the other hand, I don't want to see before the date that I've marked. So, among many other parameters (because I'm a closeted RTM nerd), my working list includes a search for

(tag:expiration AND dueWithin:"1 week of today" NOT tag:reminder NOT tag:due) OR dueBefore:tomorrow

Together, these criteria mean that "expiration" tasks appear on my list the week before they're due, and "reminder" and "due" appear on the date they're due.

When a "due" task appears, I obviously need to complete the task. The "reminder" category is the one that requires some decision-making. If the task now has some kind of a hard deadline associated with it, I'll revise the due date and tag appropriately. More often than not, though, I remove the due date and add it to my general, un-dated list of things to do – because a very important factor in this plan was eliminating the "wishful thinking" due date. If it doesn't fall into one of these three categories – expiration, reminder, or due – I don't assign a due date, no matter how much my deadline-happy self might want to.

But – I've been using this system for a few months, and now that I'm in the swing of it, it rarely fails, and my deadline-happy self is even happier knowing that all of its deadlines are to be trusted.

Thanks for sharing this tip, rksnh6! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks