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Tips & Tricks Tuesday: Auto-tagging via Smart Lists

Tuesday, March 6, 2012 by Andrew Conkling

Managing a lot of projects or different spheres of life can be tricky. This week's tip, shared by george.shank, provides a few simple ways to use Smart Lists to streamline your organization.

Hey guys! I love RTM and have really begun to see just how flexible it can be. I think part of the beauty of RTM is it can be as complex as you like or simple too.

One thing I found I was doing often was tagging tasks in a very similar fashion so they would catch in certain Smart Lists. Items such as #@home or even more specific tags like #unpacking were getting repetitive and annoying to enter in. This was after the GTD guest post (phenomenal if you haven't read it) and so I made some minor alterations.

Any "project" list or large task list that I know will take place primarily in one venue or in a certain "tag environment" I simply create a Smart List as opposed to a normal list.

Say I want to finish unpacking after moving? I create a Smart List that has criteria tag:@home AND tag:unpack. Now any task I add in here will have those tags automatically. Not only that but now I can just do a simple #na or #wait and they will pop up in my @Home or Wait-Personal lists respectively.

Using mostly Smart Lists for my projects has greatly reduced my need to constantly use common tags but at the same time allows me to keep everything organized as well as getting great input from my tag cloud!

Thanks for sharing this tip, george.shank! You're our Tips & Tricks Tuesday winner this week.

Do you have a suggestion for our weekly Tips & Tricks post? Got an interesting set-up or idea? Head over to the Tips & Tricks forum, add a new topic, and let us know how you use Remember The Milk. Each week we'll give away a 1 year Pro account to the user whose idea inspires the Tips & Tricks Tuesday blog post for that week.

Posted in: Tips & Tricks