Tuesday, August 9, 2011 by Andrew Conkling
Remember The Milk can be useful to manage tasks that you've delegated to others: aside from the sharing and sending features we offer, you can simply remind yourself which things you're waiting on from others. This week's tip, shared by jamesr404, explains how he does this and offers a method for keeping track of these tasks in his email.
All the stuff you ask others to do or you're waiting for. How do you make sure it actually happens? I, like many people, just have a list of items I'm waiting for and periodically check the list to see if they followed up on my request.
That way I don't have to keep it on mind and worry about it all the time, "what if he doesn't come back to me about it?" "what if he forgets about it?" After all, we're only human.
That's what I use RTM for. I've got a list of every task I've delegated, e-mail awaiting an answer, and I found it is a great way to keep focus on the things you've trusted to others to do for you.
Now to be able to process that list as fast as possible, I run a search in Gmail for the subject of the e-mail, and then I just copy the top address bar and paste it in the URL section of my task; so that could be a URL like: https://mail.google.com/mail/#apps/TPS+report
I then use the RTM Gmail addon to have a list of my tasks in the *same* window as my e-mail, makes it even easier!, then I just click on the task and then the URL and I instantly see if they got back to me – or if it's time to send a reminder e-mail / pick up the phone, whatnot.
Peace of mind while spending the least amount of time on chasing those outstanding items =]
Thanks for sharing this tip, jamesr404! You're our Tips & Tricks Tuesday winner this week.
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Posted in: Tips & Tricks